THE STATE
EDUCATION DEPARTMENT / THE UNIVERSITY
OF THE STATE OF |
TO: |
Full Board |
FROM: |
Jean C. Stevens |
SUBJECT: |
|
DATE: |
July 24, 2006 |
STRATEGIC
GOAL: |
Goals 1 and 2 |
AUTHORIZATION(S): |
|
Issues for
Decision
Should the
Regents approve the staff’s recommendations regarding the proposed second
renewal charter for the Our World Neighborhood Charter School in
Should the
Regents approve the staff’s recommendations regarding the proposed second
renewal charter for the
Required by State statute, Education Law 2852.
Proposed Handling
These questions will come before the full
Board for final action on July 26, 2006.
Procedural History
Under the
New York Charter Schools Act of 1998, the Board of Regents is authorized to make
recommendations regarding proposed charters submitted to it from another charter
entity. The Board is also
authorized to make recommendations regarding the renewal of existing charters on
applications submitted directly to it as a charter entity. Upon receipt of an
application for renewal or for the establishment of a new charter school, the
Board of Regents shall review such applications and proposed charters in
accordance with the standards set forth in the Charter Schools Act. Subsequent to its approval, the Board
must then issue the initial charter or the renewal charter for each school, as
applicable.
Background
Information
We have received one proposed second renewal
charter from the Trustees of the State University of New York (SUNY) and
one proposed second renewal charter from the Chancellor of New York City Public
Schools. These will be presented to you at your July meeting. The proposed second renewal charter from SUNY is for Our
World Neighborhood Charter School.
The proposed second renewal charter from the Chancellor is for
The Our World Neighborhood Charter School (OWNCS) is located in
The John V. Lindsay Wildcat Academy Charter School (JVLWACS) is located
in
Copies of the above are available for your review by contacting Shelia Evans-Tranumn at 718-722-2796.
Recommendation
VOTED: That the Board of
Regents approve and grant the proposed second renewal charter and extend the
provisional charter for one year up through and including July 31, 2007 for the
following charter school:
·
Our
VOTED: That the Board of
Regents approve and grant the proposed second renewal charter and extend the
provisional charter for two years up through and including August 31, 2008 for
the following charter school:
·
Timetable for
Implementation
The Regents action will become effective for the Our World Neighborhood Charter School on August 1, 2006.
The Regents
action will become effective for the
New York
State Education Department
Summary of
Address:
Board of Trustees
President: Steve Zimmerman
Renewal Period: August 1, 2006 – July 31, 2007
District of
Location:
Charter Entity: SUNY Board of Trustees
Institutional Partner(s): N/A
Management
Partner(s): Formerly Mosica
Education, Inc; none during renewal period
Grades Served per
Year: K-8 (K-8)
Projected Enrollment
per Year: 645 (700)
·
Our
·
For
performance on State assessments, see Attachment 1.
·
In
2004-2005, the School has achieved a Performance Index of 171 on grade 4 English
Language Arts and 196 on grade 4 math assessments.
·
The
School set the goal of having 60% of all students enrolled for at least two
years score on or above Level 3 in ELA and mathematics. Nearly 93% of those students are
performing on or above Level 3 in math; approximately 75% are performing on or
above Level 3 in ELA.
·
OWNCS
receives Title I funds and is a school in good standing under the No Child Left
Behind Act.
·
According to the SUNY Board of Trustees
renewal report, there were no identified concerns with the School’s internal
audit structure.
·
The
Statement of Activities for the year ending June 30, 2005 reports the school has
net assets of $1,565,399.
·
Fiscal
auditors opinions in each year of the charter have been unqualified. The Charter Schools Institute reports
the School “has met its financial reporting requirements with few
exceptions.”
·
When
fully enrolled with 700 students, the charter school will receive no more than
0.0385% of the New York City Department of Education budget (See Potential
Fiscal Impact Chart below).
·
Programmatic and fiscal audits comply with
all requirements made of public schools.
·
The
School is in stable financial condition.
·
For
OWNCS’ Change in Net Assets, see Attachment 2.
Our
School
Year |
Number of
Students |
Projected
Payment* |
Projected
Impact |
2006-07 |
700 |
$6,943,969 |
.0385% |
*Assumes a 3
percent annual increase in the District’s budget from the base of $17 billion in
2004-2005 and a 4.5 percent annual increase in the average expense per pupil per
year from the 2004-2005 rate of $9,084.
·
OWNCS
issues an annual parent survey. 372
families responded to the survey.
On a rating scale from 1 to 10 (with 10 indicating strong agreement),
parents rated the overall experience for their children at 8.85; the educational
program at 8.69; and their satisfaction with the instructional staff at
9.02.
·
The
School reports student persistence rates annually (the number of students in
attendance in June as compared to the number of those students who return in
September of that year). In each
year of the charter, the rate has grown from 86% (between Year 1 and Year 2) to
94% (between Year 2 and Year 3) to 96% (between Year 3 and Year
4).
·
The
School has a waitlist of approximately 448 applicants. The list has grown over the past three
years from 184 (Spring 2003) to 219 (Spring 2004) to 369 (March
2005).
The SUNY Board
of Trustees recommends approving the School for a short-term planning year
renewal to assess the capacity and effectiveness of the School’s self-management
plan. The chartering entity finds
strong evidence of educational soundness, fiscal soundness and parental
satisfaction. The Charter School
Institute finds that granting the one-year renewal “would likely improve student
learning and achievement and materially further the purposes of the Act as set
forth in subdivision 2850(2) of the Education Law. In addition, granting a one year renewal
will assist in building sufficient data to be analyzed as part of the
Institute’s full renewal review.”
Recommendation
Staff recommends that the Board of Regents approve the proposed second
renewal to the charter and grant an extension to the provisional charter for one
year up through and including July 31, 2007.
Reason for
Recommendation
(1) The charter school meets the requirements set out in Article 56 of
the Education Law and all other applicable laws, rules, and regulations; (2) the
charter school will be operated in an educationally and fiscally sound manner;
and (3) granting the extension is likely to improve student learning and
materially further the purposes set out in subdivision two of section
twenty-eight hundred fifty of Article 56 of the Education
Law.
Attachment 1
Assessment |
Year |
% Level
1 |
% Level
2 |
% Level
3 |
% Level
4 |
Performance Index |
Grade 4 ELA |
2003 |
14 |
45 |
31 |
10 |
127 |
Grade 4 ELA |
2004 |
6 |
44 |
50 |
0 |
144 |
Grade 4 ELA |
2005 |
4 |
21 |
46 |
29 |
171 |
|
|
|
|
|
|
|
Grade 4 Math |
2003 |
10 |
18 |
56 |
16 |
162 |
Grade 4 Math |
2004 |
0 |
26 |
57 |
17 |
174 |
Grade 4 Math |
2005 |
0 |
4 |
56 |
40 |
196 |
|
|
|
|
|
|
|
Grade 4 Science |
2004 |
10 |
23 |
51 |
16 |
157 |
Grade 4 Science |
2005 |
0 |
21 |
46 |
33 |
179 |
Attachment 2
Change in Net Assets 2000-01 through
2004-05*
Year |
Change
in Net Assets |
2002-03 |
$275,773 |
2003-04 |
$553,045 |
2004-05 |
$840,468 |
*Source: Audited Financial Statements provided as a part
of each Annual Report
New York
State Education Department
Summary of
Address:
Board of Trustees
President: Amelia V. Betanzos
Renewal Period: September 1, 2006 – August 31, 2008
District of
Location:
Charter Entity: Chancellor, New York City Department of
Education
Institutional Partner(s): Wildcat Service Corporation, Inc.
Management
Partner(s): N/A
Grades Served per
Year: 8+ - 12 (8+ - 12)
Projected Enrollment
per Year: 450 (500)
Academic
Performance
·
The
·
For
performance on State assessments, see Attachment 1.
·
In
2005, 8.3 percent of the 8+ students at JVLWACS demonstrated proficiency in
ELA. In 2005, 0 percent of the 8+
students at JVLWACS demonstrated proficiency in math. The 8+ program is designed to serve
students who have previously been retained in grade 8.
·
Based
upon 2004-05 State assessment data, JVLWACS has been identified as being
furthest from State standards.
Because the school serves many students who are overage and undercredited
upon admission to the school, it is not unexpected that many students do not
graduate within four years of initial entry in grade 9 and the school is
farthest from State standards.
·
According to the NYC DOE renewal report, the
passing rate for JVLWACS students participating in the ELA and math Regents
exams in 2004-2005 was higher than any other comparable transfer school.
·
Of the
students in the 2001 grade 9 cohort, 60.6 percent of the students did not take the
Regents English exam, 17.1 percent scored between 0 and 64, and 22.2 percent
scored between 65 and 100. On the
Regents math exam, 80.8 percent of the students did not take the exam, 10.1
percent scored between 0 and 64, and 9.1 percent scored between 65 and 84.
·
In 2005, NYSED
staff conducted a study to analyze statewide data culled from a rescoring of
papers from a representative sample of schools to determine inter-rater
reliability and other scoring characteristics statewide. JVLWACS ranked 177 out
of 185 schools for the Global History and Geography Regents examination. (The higher the ranking, the more
discrepant the schools’ scores of open-ended and
essay questions were from NYSED rescoring of these questions.) On average,
JVLWACS scorers graded exams three points higher than NYSED
reviewers.
Instruction
·
According to the
NYC DOE renewal report, JVLWACS continues to employ instructional strategies
that engage students and provide Regents preparation; however, classroom
practices and teacher competency varies across classrooms and academic
expectations for students are inconsistent.
·
According to the NYC DOE renewal report,
teachers at the School need significant professional development to further
refine their instructional strategies, to create meaningful, consistent and
rigorous lesson plans and to use ongoing assessment to inform
instruction.
·
The
School has not been able to articulate its structured sequence of
coursework.
·
The
students at the School attend classes and internships on alternate weeks. To fulfill seat time requirements, the
School requires students to conduct 12 hours of academics independently outside
of the classroom.
· The School has made progress toward establishing a formal portfolio program aligned with the internship program in order to better monitor and assess the internship sites and hold students and the site supervisors accountable for performance. The School has not demonstrated that this new program has been fully implemented.
·
In
response to NYSED staff inquiries about how the School satisfies physical
education (PE) requirements, JVLWACS opened a small weight room at its
·
The
School has stated it will implement a regular program of professional
development to be coordinated by the school leadership and a curriculum
specialist.
Students,
Admissions and Attendance Reporting
·
On December 1,
2005, the School reported serving 59 students with disabilities to the
NYSED. During a monitoring visit
conducted by NYSED, the School only had one IEP that was current on file. As of July 14, 2006, the NYC DOE
indicates the School has made progress; “The School provided evidence that they
have identified all students with disabilities, are in the process of securing
and updating student IEPs and are making provisions to provide appropriate
services.”
· The School does not serve any Limited English Proficient (LEP) students.
· The School has not been able to demonstrate that a random selection process is conducted to ensure a fair admissions process.
· The School reported an average daily attendance rate of 80.1% percent from September 2005 through April 2006.
·
According to the NYC DOE renewal report, the
School has the second lowest dropout rate (9 percent) among other comparable
transfer high schools. However, when NYSED staff reviewed the data, it indicated
that the School’s dropout rate was closer to 15 percent for the 2005-2006 school
year (through June 5, 2006).
·
Documentation collected at the School
demonstrates that students are not discharged in a timely matter to avoid
labeling the student as a dropout.
·
NYSED
staff found that the School, following a student’s discharge, does not
appropriately attain students’ transfer documentation. The School has neglected
to collect data to document students have transferred to a Regents approved
program; maintaining accurate cohort data has been an issue of concern.
Organizational
Viability
· In its renewal report, the NYC DOE recommends that the JVLWACS Board of Trustees (BOT) provide additional oversight over the academic program, teacher competency/credentials, and student academic progress.
·
Additionally, the NYC DOE
advises the JVLWACS BOT to identify additional resources to carry out the
policies and procedures that are outlined in the School’s newly created
guidebooks, including an organizational structure that allows for these issues
to be monitored in an ongoing way.
·
According to Board minutes
provided by the School, the JVLWACS Board of Trustees met eight times between
September and July of the 2005-2006 school year. The School’s charter states the Board
will meet ten times per year.
·
The
School stated it will employ a full time Director of Accountability. The director will be hired prior to the
beginning of the 2006-2007 school year.
Compliance
with Laws and Regulations
·
In the 2005-2006
school year, the School exceeded its incidental teaching allotment. Improperly
certified teachers were providing instruction to students.
·
In the
2005-2006 school year, the School was not in compliance with section
2854(3)(a-1) of Education Law, which requires a school to employ teachers that
hold proper NYS certification. As
of July 2006, the NYC DOE indicates 72% of the instructional staff members hold
certification. In August 2006, the
School will create instructional staff schedules to demonstrate that students
will always be taught by properly certified teachers.
·
The School
failed to demonstrate that it had attained criminal history
fingerprint-supported background checks for any of the JVLWACS staff members in
the 2005-2006 school year. However, according to the NYC DOE, the School has
made progress. The NYC DOE states, “In July 2006, the School provided background
checks for 31 out of 37 employees.” With respect to the outstanding six
employees, the School indicates that it is awaiting processing by NYSED for
final clearance.
·
Based upon
written documentation submitted by the JVLWACS in the 2005-06 school year, the
School failed to demonstrate that it operated its Targeted Title I program in
accordance with applicable regulations and budget. Specifically, while the
School indicated it used part of its allocation to operate a math and science
tutorial program, no such program was implemented. Instead funding was used to provide
other services to students. The School received $173,000 through the targeted
assistance Title I program in 2005-2006.
Conditions
of its One-Year Renewal for the 2005-06 School Year
(The 13
conditions are listed in Attachment 2.)
·
The School has
formalized and documented operations with several new handbooks: “Operations
Manual,” “Student Internship Handbook,” and “Internship Handbook for Worksite
Supervisors.”
·
NYC DOE has
found that the School has made sufficient progress toward meeting the outcomes
and measures of its charter.
·
NYSED
has found that the School has made minimal progress. The School has fully met
four of the thirteen conditions for renewal that were listed in the June 2005
Regents item.
·
According to the NYC DOE renewal report,
there were no identified concerns with the School’s internal audit structure.
·
The
2005 Report of Independent Public Accountants indicates that the School holds
$2,809,459 in assets.
·
Fiscal
auditors noted that the School might potentially face some financial risk
because cash balances are held in uninsured accounts. The audit report did not specify the
amounts held in such accounts.
·
When
fully enrolled with 500 students, the charter school will receive no more than
0.028% of the New York City Department of Education budget (See Potential Fiscal
Impact Chart below).
·
Programmatic and fiscal audits comply with
all requirements made of public schools.
·
For
JVLWACS Change in Net Assets, see Attachment 3.
School Year |
Number of
Students |
Projected
Payment* |
Projected
Impact |
2006-07 |
450 |
$4,463,980 |
.025 |
2007-08 |
475 |
$4,924,018 |
.027 |
2008-09 |
500 |
$5,416,419 |
.028 |
2009-10 |
500 |
$5,660,158 |
.029 |
2010-11 |
500 |
$5,914,865 |
.028 |
*Assumes a 3
percent annual increase in the District’s budget from the base of $17 billion in
2004-2005 and a 4.5 percent annual increase in the average expense per pupil per
year from the 2004-2005 rate of $9,084.
·
JVLWACS
arranged a meeting between the NYC DOE oversight visit team and a small group of
parents, students and Parent Teacher Association members. According to the NYC DOE renewal report,
the comments generated at this meeting, led them to conclude “The parents are
overwhelmingly satisfied with their experiences at the
school.”
·
The
School reports the following preliminary results from the parent survey that is
being administered by JPS Solutions (As of 6/06/06, 240 parents have
participated; the deadline for participation is June 14, 2006):
The New York
City Department of Education recommends renewing the School for a period of
two years, with the understanding that the School
will be on probation due to its issues of non-compliance. The
duration of the probation period is to be no less than one year. Ultimately, at the end of one year, the
John V. Lindsay Wildcat Academy Charter School (JVLWACS) will have demonstrated
full compliance with applicable laws and will be removed from probation. Alternatively, the probation order may
be extended through the second year of the School’s second renewal period. The
probation period will only end with the mutual agreement of the NYC DOE and the
NYSED that corrective action has been fully implemented and satisfactorily
met. The School’s inability to
fully meet the prescribed corrective action timeline may necessitate that the
charter be revoked prior to the end of the probationary period.
Recommendation
Staff recommends that the Board of Regents approve the proposed second renewal to the charter and grant an extension to the provisional charter for two years up through and including August 21, 2008.
Reason for
Recommendation
The
Attachment 1
Assessment |
Year |
% Level
1 |
% Level
2 |
% Level
3 |
% Level
4 |
Performance Index |
Grade 8 ELA |
2003 |
62 |
38 |
0 |
0 |
38.1 |
Grade 8 ELA |
2004 |
58 |
8 |
7 |
0 |
66.7 |
Grade 8 ELA |
2005 |
0 |
92 |
8 |
0 |
108 |
|
|
|
|
|
|
|
Grade 8 Math |
2003 |
80 |
20 |
0 |
0 |
20 |
Grade 8 Math |
2004 |
60 |
36 |
0 |
0 |
66.6 |
Grade 8 Math |
2005 |
11 |
89 |
0 |
0 |
89 |
English Graduation
Requirement Achievement after Four Years of High
School* | ||||||
|
Cohort
members All
students |
Highest Score Between
0 and 54 |
Highest Score Between
55 and 64 |
Highest Score Between
65 and 84 |
Highest Score Between
85 and 100 |
Approved Alternative
Credit |
1998
Cohort |
21 |
0 |
6 |
9 |
0 |
0 |
1999
Cohort |
6 |
0 |
0 |
2 |
0 |
0 |
2000
Cohort |
21 |
0 |
4 |
5 |
1 |
0 |
2001
Cohort |
99 |
3 |
14 |
18 |
4 |
0 |
Mathematics
Graduation Requirement Achievement after Four Years of High
School* | ||||||
|
Cohort
members All
students |
Highest Score Between
0 and 54 |
Highest Score Between
55 and 64 |
Highest Score Between
65 and 84 |
Highest Score Between
85 and 100 |
Approved Alternative
Credit |
1998
Cohort |
21 |
2 |
5 |
0 |
0 |
0 |
1999
Cohort |
6 |
0 |
1 |
0 |
0 |
0 |
2000
Cohort |
21 |
0 |
2 |
3 |
0 |
0 |
2001
Cohort |
99 |
2 |
8 |
9 |
0 |
0 |
Attachment 2
Conditions of Renewal for the 2005-06 School
Year
Note: Bold italicized text indicates the conditions that the School fully attained during its one-year renewal.
1. The School must include in its charter a detailed plan to create a system for managing student attendance that has the potential to calculate with relative ease the School’s daily, monthly and annual attendance for both sites independently and combined. This plan must include a system for monitoring student attendance at internship sites daily and tracking Americans with Disabilities Act (ADA) in a manner that is in compliance with City and State regulations.
2.
The
School must submit to NYC DOE-ONS all attendance records once per month to
ensure compliance.
3. Wildcat must gain complete and formal access to the Automated Tracking System (ATS) and ensure that a trained staff member is available at each site.
4.
The
School must involve families in truancy issues by sending letters home after
three absences.
5. The School must maintain its student database to accurately reflect newly enrolled students and their incoming credits as reflected in transcripts. Additionally, student outcome status must be updated at the same time as the students’ status is updated in ATS.
6. Wildcat must prepare and package aggregate data for reporting results on Regents, outcome status, and credit accumulation to NYC DOE-ONS and the NYSED.
7. Wildcat must prepare all required data results for submission to NYSED as part of STEP reporting.
8.
The
School must clarify and simplify its characteristics for admissions so that the
most at-risk students throughout the City are given preference in
admission.
9.
Wildcat must continue to develop and document a
clear articulation process regarding student movement from the Bronx to the
10. The School must include in its charter a detailed plan to manage special education information and to report that information accurately for purposes of reimbursement.
11.
One
of the charter goals must be that the School will have at least 95% of its
student health records up-to-date at inspection by any oversight
agency.
12. The School must provide documentation to support compliance with certification requirements, to ensure that 70% of their teachers will be certified by September 1, 2005.
13. The School must implement formal evaluative measures, including student progress, successes and challenges, as well as concerns that may hinder progress.
Attachment 3
Change in Net Assets 2000-01 through
2004-05*
Year |
Change
in Net Assets |
2000-01 |
$252,156 |
2001-02 |
$509,327 |
2002-03 |
$666,229 |
2003-04 |
$247,416 |
2004-05 |
$515,353 |
*Source: Audited Financial Statements provided as a part
of each Annual Report